Group hiring onsite

When hiring a group of workers onsite, it's important to create a smooth and efficient hiring process. This guide covers setting up provisional users, preparing the environment, and working through contracts and templates, with special considerations for second-language speakers.

Setting up provisional users

1. Ensure active access for all workers

   • Every worker must have an Access Key with active access before starting.
   • Make sure all Access Keys are set up correctly. If there are issues, check the invite status to ensure access has been updated.

2. Filtering for provisional users

   • Limit your search to Invited users to focus on those who need to complete their setup.
   • Customise the columns to show only Provisional User details for clarity.

Preparing the environment

• Find a room that is the right size for the group—too big can be distracting, too small can be uncomfortable.
• Choose a well-lit, well-ventilated space if possible, to keep workers comfortable.
• Limit groups to 15 or fewer to encourage individual engagement and avoid overwhelming participants.
• Stagger sessions so that workers don’t have to wait too long—smaller groups finishing at different times reduces frustration.
• Pair up workers with devices—match those who have devices with those who don’t.
• Identify experienced workers who can help explain, including providing translation if needed.

Working through contracts and templates

Step one: new workers

• Use a projector to go through the process as a group.
• Walk through the workflow together, explaining each section clearly.
• Encourage questions and take time to explain everything thoroughly.
• Spend extra time on induction, health and safety, and contract sections, ensuring everyone understands their responsibilities.
• Complete the process in one go, ensuring every worker finishes their setup.

Step two: returning workers

• Use a projector keep going through the process as a group.
• Do a quicker walkthrough, showing that the process is faster for them.

Step three: returning workers

• Then let them complete it independently—either alone, in pairs, or in small groups.
• Float around to assist where needed, helping workers complete the process efficiently.

note

Expected timeframes

• Step one & two: expect an hour or two per group depending on skills and experience
• Returning workers individual completion: 2–5 minutes (only need to update new details)
• New workers individual completion: Around 30 minutes (full setup required)

Special considerations for second-language speakers

• Speak slowly and clearly, using simple language and avoiding jargon.
• Use visual aids or demonstrations to reinforce key points.
• Encourage workers to ask questions—some may hesitate, so check in with individuals.
• Provide translations or interpreters where possible, or identify bilingual workers who can assist.

Take breaks

• Plan short breaks to keep workers engaged and prevent fatigue.
• Offer water and a chance to stretch—this helps maintain focus, especially for new workers who need more time. ` \