Appearance
Tickbox integration overview
By setting up PICMI’s integration with Tickbox correctly, businesses can ensure smooth, compliant hiring processes with minimal administrative burden for a job inductions.
note
Each job application in PICMI can be matched to a job type in Tickbox.
Integration configuration
| Configuration | Description |
|---|---|
| Token | Token provided by Tickbox for authentication |
| Tenant | The name (ie subdomain) of your instance |
| Job | Chosen from setup jobs in Tickbox |
PICMI-Tickbox integration fields
| Field Name | Description | Validation/Constraint/Default Value | Source |
|---|---|---|---|
| First name | First names of the employee | Mandatory (if no email)—will not work with unicode characters | Personal Information |
| Last name | Last name of the employee | Mandatory (if no email)—will not work with unicode characters | Personal Information |
| Email address | Email address of the employee (invitation is send out automatically) | Personal Information | |
| Phone | Only receives NZ domestic mobile phones (sent as a national number) | Personal Information | |
| Job | Chosen from setup jobs in Tickbox | Default: none | Integration Configuration |
How PICMI works with Tickbox
PICMI integrates with Tickbox to simplify the training of employees as part of your onboarding process. Here's how:
Integration options
- Manual integration: For businesses that don't require everyone to be onboarded (such as a trial group), Tickbox integration in PICMI can be configured to require manual notifications.
- Automatic integration: PICMI can automatically send on accepted applications for Tickbox to start the process of contacting workers.
note
PICMI recommends automatic integrations when using Tickbox
Separation of identity and hiring
PICMI recommends onboarding/training separately from the application process of hiring. This ensures that hiring decisions and compliance remain distinct but aligned.
Audit and compliance benefits
- Since auditing compliance and onboarding often overlap but serve different purposes, a single, streamlined process through Tickbox simplifies operations.
Best practices for onboard training
To ensure robust compliance, best practice recommends:
- Centralised data: Storing all training tracking information in one system for easy access and audits.
- Consistent process: Applying the same process to all staff to ensure consistency.
Why use Tickbox for all workers (including citizens)?
- Simplifies compliance by using one consistent process.
- Enhances audit readiness and reduces risk.